2012.07.14- Board Meeting

Attendees: Erika, Mary, Kate, Mina  

DogFest 

Publicity 

• Shoreline Currents Summer 2012 published with DogFest info.

• Mary working with Sonya & City Parks Dept to get signs designed and printed (and some laminated) by the 20th. 
• Kate & Mary postering on the west side on July 21/22.  
• Erika will poster at the parks.  
• Maggie, Mina, Ben & Dawn live on east side. Mary will provide list of places... Still need to coordinate.  
• Big banner at Shoreview to alert patrons to change in venue  
• Need more sandwich sign boards- can we borrow or make more? Ask Maggie.  
• Kate will update website and send email (announce event, and solicit for volunteers). One email today, one email one week in advance.  

Site Layout  

• Site map: Two baseball fields fenced in.  
• Driveway bollards moved temporarily to allow vendor setup & tear down. Need a volunteer to monitor.  
• Evaluation of parking adjacent to event- will leave closest spaces available to event attendees.  
• Vendors and staff should park in faraway lot.  
• Parks should arrange the overflow parking.  
• Will arrange vendor layout beforehand. Will ask Parks what they use to delineate stalls. Arrange along outside arc.  
• ShoreDog & food booths outside fenced area- monitor entrance & count attendees.  
• Another ShoreDog booth inside will have money and game signup  
• Aussie PetMobile will be allowed to drive in and park on the grass. Mary will check with Dick.  

Day-of supplies  

• Parks to order garbage cans, poop bags.  
• Parks will drop off tents for ShoreDog.  
• PA system reserved. Remind them to charge ahead of time.  
• Kate will get tripod whiteboard. Erika will get office whiteboard.  
• Fencing for ShoreDog games... should we buy some like the stuff like FlyDogs have?  
• T-shirts: can Rotary sell them for us?  
• Rotary to acquire kiddie pool for dogs to splash in. Can be printed with logo and raffled off afterwards.  

Food  

• Mina & Bruce donating food & food handling essentials. Kate to write acknowledgement letter for taxes.  
• Erika will bring grill.  
• Erika will give Kate two coolers, and Kate will pick up ice.  Donations  
• Mary asking for vendor gift donations.  
• Rotary: bandanas with ShoreDog logo for dogs participating in games  

Volunteer tasks 

• Adequate water- need volunteer to monitor & refill  
• Monitor vendor access through bollards  
• Announcer/MC  
• ShoreDog booth up front  
• ShoreDog booth inside  
• Kate: photos, donations paperwork & tax receipts, misc  
• Erika: solver of miscellaneous issues  

Getting additional volunteers  

• Mina will ask her friend at KPLU about announcer  
• Erika will ask her sister for teenagers who need volunteer hours  
• Kate to ask Robyn & Neil, among other DP friends  
• Kate will ask DP friends  

Games 

• Pie-eating contest (Dorothy)  
• Doggie dash  
• Lookalike  
• Prettiest eyes  
• Fashion show (Dee Marie)  
• Shedding  
• Best trick 

Vendors  

• SplashDog  
• Mud bay  
• Trainer: Joyce's Dogs. Erika will talk to her about topics of training.  
• Fly dogs  
• Carter Subaru might support  
• Can rotary raffle stuff on our behalf?  

Non-DogFest 

• Update on progress of east-side park.  
• MLT Dog gets Arbor Barber to dump chips outside the fenced off-leash area. No entrance to park is required. Kate will contact. Need to identify an appropriate area...perhaps behind the newly installed gate?  
• Ideas for storage shed at Shoreview... MLTDog as example. Was an Eagle Scout project.  

• MTL Dog: Volunteers sign up with City and are given code-access to the shed. They can do volunteer work (poop pickup, bag refills) as needed and fill out volunteer hours for City tracking.